Privacy & Cookie Notice

Last updated: 14 May 2026

Select Offshore Limited (“Select Offshore”, “we”, “us”, “our”) is committed to protecting your privacy and handling personal information responsibly, securely and transparently. This Privacy & Cookie Notice explains how we collect, use, store and share personal information, and how we use cookies and similar technologies on our website.

This notice applies to candidates, clients, contractors, referees, suppliers, website users and any other individuals whose personal information we process in the course of our recruitment and staffing operations.

Quick summary

• We use your personal information to provide recruitment and staffing services, including assessing suitability for roles and managing placements.
• We process personal information under UK GDPR lawful bases (for example, contract, legal obligation, consent or legitimate interests).
• We may share information with clients, screening/onboarding providers and IT suppliers where necessary and with appropriate safeguards.
• You can control non-essential cookies via our cookie banner/settings tool, and you have rights over your personal information (see Section 11).
  
  

1. Who we are

Select Offshore Limited
 Lake Meadow Business Park
 3 Woodbrook Crescent
 Billericay
 Essex CM12 0EQ
 United Kingdom

Email: compliance@selectoffshore.com
Telephone: +44 (0)203 745 7901

We are registered with the Information Commissioner’s Office (ICO). ICO Registration Number: [Insert]

We have appointed a Data Protection Lead responsible for overseeing our data protection compliance. Data Protection Lead: Dr R Pienaar

If required under Article 27 UK GDPR, we will appoint an EU Representative. Details will be published here if applicable.

2. Personal information we collect

We collect personal information directly from you, automatically through our website, and from third‑party or public sources where lawful and relevant to our recruitment services.

2.1 Information you provide directly

• Name and contact details
• CV, employment history, qualifications and skills
• Right‑to‑work documentation
• Professional references
• Interview notes and assessment results
• Salary expectations, availability and job preferences
• Communications with us
• Contract, onboarding and payroll information (for contractors)

2.2 Information collected automatically

When you use our website, we may collect:

• IP address and device information
• Browser type and operating system
• Website usage and interaction data
• Cookie preferences (see Section 8)

2.3 Information from third-party or public sources

Where lawful, we may collect limited professional information from:

• LinkedIn and professional networking platforms
• Job boards
• Publicly available company websites
• Referees and former employers
• Background screening partners

You may object to this processing at any time (see Section 11).

2.4 Special category data

We may process limited special category data where necessary and lawful, including:

• Diversity monitoring information
• Identity verification and right‑to‑work data
• Background screening information

We only process special category data under the specific conditions set out in Article 9 UK GDPR and Schedule 1 of the Data Protection Act 2018, including:

• Employment, social security and social protection law obligations
• Explicit consent (where appropriate)
• Substantial public interest (e.g., preventing fraud or safeguarding)

3. How we use personal information

We use personal information to:

• Provide recruitment and staffing services
• Match candidates with suitable job opportunities
• Support client hiring and workforce requirements
• Communicate about vacancies, interviews and recruitment processes
• Conduct right‑to‑work, identity and compliance checks
• Manage client, contractor and supplier relationships
• Maintain internal records and business operations
• Improve our website, services and user experience
• Comply with legal and regulatory obligations
• Protect the security and integrity of our systems

We do not sell personal information.

4. Lawful bases for processing

We only process personal information where a lawful basis applies:

• Consent
   — for example, job alerts or marketing communications
• Contractual necessity
   — to provide recruitment or contractor services
• Legal obligations
   — right-to-work checks, tax and regulatory compliance
• Legitimate interests— including:
  1. Matching candidates with roles
  2. Maintaining business relationships
  3. Ensuring network and information security
  4. Preventing fraud and safeguarding individuals
  5. Operating and improving our services

Where we rely on legitimate interests, we balance these against your rights and freedoms.

5. Who we share personal information with

We may share personal information with:

• Prospective employers and clients
• Companies within our group
• Background screening and compliance partners
• Payroll, finance and onboarding providers
• Recruitment software and CRM platforms
• Cloud hosting and IT service providers
• Analytics and website service providers
• Regulators, law enforcement or government bodies where legally required

We ensure all third‑party processors are subject to appropriate contractual safeguards.

A list of our current processors is available on request.

6. International transfers

As part of our global operations, personal information may be transferred outside the UK.

Where this occurs, we implement appropriate safeguards, including:

• UK International Data Transfer Agreement (IDTA)
• EU Standard Contractual Clauses with UK Addendum
• Approved Binding Corporate Rules
• Adequacy regulations
   issued by the UK Government

You may request a copy of the relevant transfer mechanism.

7. Data retention

We retain personal information only for as long as necessary for recruitment, legal, regulatory and operational purposes.

Typical retention periods include:

• Candidate records and CVs: 24 months from last contact
• Interview notes: 12 months
• Right‑to‑work documentation: 3 years after engagement ends
• Client and supplier records: 7 years
• Cookie data: as set out in Section 8

We regularly review and securely delete information that is no longer required.

8. Cookies and similar technologies

Our website uses cookies and similar technologies in accordance with UK GDPR, the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations (PECR).

8.1 What are cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function properly, improve user experience, analyse performance and support security.

8.2 Types of cookies we use

Essential cookies

Required for the operation, security and core functionality of our website. Examples:

• Session management
• Security authentication
• Accessibility settings
• Cookie preference storage

Analytics cookies

Help us understand how visitors use our website so we can improve functionality and user experience. Examples:

• Website traffic measurement
• Visitor behaviour analytics
• Performance monitoring

Analytics cookies are non‑essential and require your consent.

Functional cookies

Remember your preferences and settings to provide a more personalised experience.

Marketing cookies

Used to deliver relevant advertising, support recruitment marketing activities and measure campaign effectiveness.

8.3 Third-party cookies

Some cookies are set by trusted third‑party services integrated into our website, including:

• Analytics providers
• Recruitment software platforms
• Embedded media providers
• Cloud hosting providers
• Marketing or advertising partners

8.4 Cookie consent

Non‑essential cookies (including analytics and marketing cookies) are only placed on your device where you have provided consent through our cookie banner.

You can update or withdraw your consent at any time via:

• Our cookie settings tool
• Your browser settings

Disabling certain cookies may affect website functionality.

8.5 Examples of cookies we use

We regularly review our website technologies and cookie usage to ensure ongoing compliance and transparency.

9. Security measures

We implement appropriate technical and organisational measures to protect personal information, including:

• Access controls and authentication
• Encryption and secure storage
• Regular system monitoring
• Staff training and confidentiality obligations
• Vendor due diligence and contractual safeguards

10. Automated decision-making and profiling

If we use automated tools (including AI‑assisted CV screening or ranking), we will:

• Inform you where such processing has a legal or significant effect
• Provide meaningful information about the logic involved
• Offer the right to request human review

We do not make solely automated decisions that produce legal or similarly significant effects without appropriate safeguards.

11. Your rights

Under UK data protection laws, you have the right to:

• Access your personal information
• Correct inaccurate or incomplete data
• Request deletion
• Restrict processing
• Object to processing based on legitimate interests
• Object to direct marketing at any time
• Withdraw consent (where relied upon)
• Request data portability
• Lodge a complaint with the ICO

To exercise your rights, contact compliance@selectoffshore.com.

12. Updates to this notice

We may update this notice to reflect legal, regulatory or operational changes. The latest version will always be available on our website.

13. Contact us

If you have any questions about this notice or how we handle personal information, please contact:

Data Protection Lead
 Select Offshore Limited
 Lake Meadow Business Park
 3 Woodbrook Crescent
 Billericay
 Essex CM12 0EQ
Email: compliance@selectoffshore.com
Telephone: +44 (0)203 745 7901

If you are dissatisfied with our response, you may contact the UK Information Commissioner’s Office (ICO).